How do I export my survey Send List and Communications?

2 Jun 23 | Knowledge Base

This article is about exporting the details of who you distributed a survey to and how you communicated with them.

If you are wanting learn about how to export the Results of your survey, refer to this article instead.

What is contained in this export?

This export is downloaded as an Excel file and the data it contains depends on how you collected employee feedback.

If you ran an Anonymous survey and used a share link, the export will only contain the configuration of that survey distribution (e.g. start/close dates and times).

In contrast, if you have run a Confidential survey, the export will contain:

  1. Survey Distribution Configuration – This sheet in the Excel file contains the essential information about your survey such as Name, Start Date, Close Date and more.
  2. Your Send List – this is list you imported during Survey Design. It contains all the details of the employees who were invited to respond, including details of their team (hierarchy) and any attributes.
  3. Communications – This sheet shows the emails and reminders that were sent to respondents during the survey period.
  4. Text – This sheet shows the text of the invitation email.
  5. Emails – The banner information and subject of emails are shown here.
  6. Images – any branding or images that were utilised in the communications are shown in this sheet.

Step by step instructions to export

  1. Go to the Survey Management module and select your survey.
  2. Navigate to the list of Distributions page
  3. Click on the ACTIONS menu next to the distribution and select “Export

4. The excel file will be available in your browser’s download location shortly thereafter.

Time out

5 things that HR doesn’t have time for

There’s only so many hours in a day. And there’s even fewer working hours… in theory. But for a...
What does HR do for employees really?

Seriously, what does HR do for employees?

“Oops, watch out - HR might be listening” “Don’t tell HR I said that!” “I’m not sure HR would be...
Window with money behind

Pay transparency is business critical: here’s why

‘Competitive’. What does the word mean? What is it hiding? Do people writing job advertisements...
Not talking about money

3 reasons bosses avoid ‘pay chats’ (and how benchmarks help)

No-one actually enjoys talking about money, do they? Whether you’re the employee or their manager,...

Salary benchmarking by Qlearsite Pro

Whatever kind of people leader you are - HR professional, CEO, team lead, line manager - then...
Absence management software

Why (and how) to choose absence management software

If you’re a people leader, there’s a lot to keep on top of. And managing absence isn’t always...
Sickness absence management: a guide

Sickness absence management: the ultimate guide

In your organisation, do employees have to call in when too unwell to work - rather than send a...
What is absenteeism?

What is absenteeism, and why should you measure it?

Absenteeism refers to a pattern of unplanned time off from work, often due to sickness or other...
6 reasons to use a salary benchmarking tool

6 reasons to use a salary benchmarking tool

If you’ve been following our blog, you’ll have learnt what benchmarking is, what salary...
why benchmarking salaries matters

Why benchmarking salaries matters

It’s important to benchmark your organisation’s salaries for multiple reasons - like being able to...

Get a live demo
of the platform 

Anne Therese Bogen, Head of HR, Thommessen

"Qlearsite’s platform is a really helpful tool to push through OKRs – it’s easier when you have statistics and concrete evidence to back up initiatives."